What should a day work sheet template include?
A usable day work sheet template records the contractor and client, the site and job reference, the date, a description of the work carried out, the labour with hours and rates, the materials used, any plant or equipment, and space to acknowledge the work at the end of the day.
Call it a day work sheet, a day worksheet or a daywork sheet — the important thing is recording the work clearly. Day Worksheet brings the details together and turns them into paperwork you can send.
About this template. This is a general paper day work sheet you are welcome to use however you like. It is not an export from the Day Worksheet app and it cannot be imported into the app. Complete the fields and acknowledgement required by the process agreed for your job. This general template does not determine your contractual obligations.
Contractor
Client
Site address
Job / order reference
Date
Weather / site conditions
Description of work carried out
Labour
| Name | Trade | Start | Finish | Break | Hours | Rate | Total |
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Materials
| Description | Supplier | Qty | Unit | Unit price | Total |
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Plant and equipment
| Item | Hours / days | Rate | Total |
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Acknowledgement
Complete the fields and acknowledgement required by the process agreed for your job. This general template does not determine your contractual obligations.
Carried out by
Signature (optional)
Customer name
Customer signature (optional)
Date
A worked example
The example below is illustrative only. The names, rates and figures are made up to show how a completed sheet reads — they are not a real customer or a real job.
Illustrative example — not a real customer
- Contractor
- Example Electrical Ltd
- Client
- Example Property Services
- Site
- Unit 4, Example Trade Park
- Reference
- DW-104
- Date
- Tuesday 14 April 2026
- Conditions
- Dry, unit powered down from 08:00
Work carried out. Isolated the distribution board, replaced two faulty MCBs, re-terminated the loose neutral found on the ring final, tested and re-energised. Photographs taken of the board before and after.
Illustrative completed day work sheet entries| Section | Detail | Quantity | Rate | Total |
|---|
| Labour | Electrician | 5.5 hrs | £42.00 | £231.00 |
| Labour | Improver | 5.5 hrs | £24.00 | £132.00 |
| Materials | MCB type B 32A | 2 | £11.40 | £22.80 |
| Materials | Sundries and terminals | 1 | £9.60 | £9.60 |
| Plant | 110v transformer | 1 day | £12.00 | £12.00 |
| Total before VAT | £407.40 |
Figures are illustrative. Your own rates, VAT treatment and CIS position will differ.
Doing this on your phone instead
Paper works, but it has to be carried, kept dry, found again and typed up. Day Worksheet records the same information on the phone already in your pocket, adds site photos and a customer signature, totals the labour, materials and equipment, and produces a branded PDF you can send before you leave.
Download the app, then register inside it. There is no separate website sign-up.
