Open the job on arrival
Customer, address and the day's work — dig out, base, lay or plant.
job sheet app for landscapers
Landscapers and groundcare
Patios, driveways, fencing, turf and planting — plus grounds maintenance rounds.
How does Day Worksheet work for landscapers and groundcare?
Day Worksheet is a job sheet app for landscapers and groundcare teams. You record hours for each person on site, aggregates, slabs, turf and plants by quantity, plant and tool hire, and before and after photos of the garden. The finished record turns into a branded PDF and an invoice.
What usually goes wrong
- Aggregates and slabs are ordered in loads with no split across jobs
- Weather stops work and the lost days turn into an argument
- Plant hire sits on the account and never reaches the customer's bill
- The garden is transformed but there is no before photo to show it
What you end up with
- Hours per person across a multi-day build
- Aggregates, slabs, turf and plants by quantity
- Plant and tool hire charged to the job
- Before and after photos of the garden
- Weather-affected days recorded as they happen
On site, step by step
Record the gang's hours
Each person with their own rate, day by day across a multi-day build.
Add materials and hire
Tonnes of aggregate, slabs, turf, plants, and any digger or dumper hire.
Photograph before and after
The single best evidence in this trade, attached to the job.
Typical jobs
| Typical job | What goes on the sheet | Why it matters |
|---|---|---|
| Patio or driveway | Dig out hours, tonnes of sub-base, slabs, hire | Justifies a large materials figure |
| Fencing | Posts, panels, postcrete, hours per run | Quantities check against the quote |
| Turfing and planting | Rolls of turf, plants, hours | Records exactly what was planted |
| Grounds maintenance visit | Short attendance, tasks done, photos | One clean record per visit |
A two-person landscaping crew running several builds a month normally needs Premium; occasional garden work fits Basic.
Questions
Can I record several days on one build?
Each day on site is usually its own job sheet, so the hours and materials for each day stand on their own and the customer can see the build progress.
Can I charge plant hire to the customer?
Yes. Equipment is recorded alongside labour and materials, so hire appears on the job and flows into the invoice.
Can I show before and after photos?
Yes. Up to four images per sheet, which covers before, during and finished.
Does it handle VAT?
Yes. VAT is calculated from your entries and business profile settings. Check the figures before sending.
Other trades
ElectriciansBoard changes, rewires, fault finding and remedial work — priced by the hour, by the day, or added to a job as an extra.
Plumbers and heating engineersCallouts, boiler work, leaks and system repairs where both parts and time have to be recorded.
Builders and groundworkersVariation work, extras and anything outside the original price that has to be evidenced to get paid.
Roofers and external worksWeather-affected work at height where access equipment and proof photos matter more than anywhere else.
Maintenance and facilities teamsRepeat attendances at the same buildings, where each visit needs its own clean record.
Small trade teams and subcontractorsTwo to ten people on the tools, invoicing main contractors or private customers.
Carpenters and joinersFirst and second fix, staircases, doors, kitchens and bespoke joinery, priced or on day work.
Painters and decoratorsDomestic redecoration, new-build finishing and commercial repaints, priced or by the day.
Air conditioning and refrigeration engineersInstallation, planned servicing and breakdown attendance on AC and refrigeration plant.
Scaffolders and accessErect, alteration, hire periods and dismantle — each one a chargeable event with its own record.
Drainage and septic engineersBlockages, jetting, CCTV surveys, repairs and septic tank work — usually urgent, usually messy.Less paperwork. Better records.
Take the job from site notes to a professional record.
Free plan available on iPhone and Android. No card needed to start.
