Open a sheet for the variation
One record per instruction, not one per week.
daywork sheet app for builders
Builders and groundworkers
Variation work, extras and anything outside the original price that has to be evidenced to get paid.
How does Day Worksheet work for builders and groundworkers?
Day Worksheet is a daywork sheet app for builders and groundworkers. Each variation gets its own record: labour for every operative on the gang at their own rate, plant and equipment on site, materials used, photos, and a signature from the site contact before you leave — which is what a main contractor asks for when the account is settled.
What usually goes wrong
- Extras are agreed verbally on site and disputed at valuation
- Gang hours are written on a scrap of paper and lost by Friday
- Plant on hire is not recorded against the variation that used it
- No signature at the time, so the daywork is knocked back
What you end up with
- Labour per operative with individual rates
- Plant and equipment on hire or on site
- Materials used on the variation
- Photographs of the excavation or the condition found
- A signed daywork record before leaving site
On site, step by step
Add every operative
Each with their trade, hours and their own rate.
Record plant and materials
Excavator, dumper, pump, concrete and anything hired in.
Get it signed on site
The site contact signs on the phone the same day the work is done.
Typical jobs
| Situation | What usually goes on the sheet | Why it matters |
|---|---|---|
| Instructed variation | Labour, plant, materials, signature | This is the evidence for payment |
| Unforeseen ground conditions | Hours lost, photos, extra plant | Shows why the programme moved |
| Standing time | Hours, reason, who was standing | Recovers cost you would otherwise absorb |
| Attendance for another trade | Hours and equipment supplied | Recharges work you were not priced for |
A gang producing daywork sheets most weeks generally needs Premium for the 100 sheets and multiple operatives.
Questions
What is a daywork sheet?
A daywork sheet records labour, plant and materials for work carried out outside the agreed price, usually signed on site by the client or contractor's representative so it can be invoiced as an extra.
Can I put several operatives on one sheet?
Yes. You add each operative with their own trade and hourly rate, and the labour total reflects all of them on the same job.
Can the site agent sign it there and then?
Yes. The app supports electronic signatures, so the sheet is signed on the phone on the day the work happens rather than chased afterwards.
Does it handle CIS on the invoice?
The app calculates CIS and VAT from the details you enter and your business profile settings. Check the figures against your own records before sending.
Other trades
ElectriciansBoard changes, rewires, fault finding and remedial work — priced by the hour, by the day, or added to a job as an extra.
Plumbers and heating engineersCallouts, boiler work, leaks and system repairs where both parts and time have to be recorded.
Roofers and external worksWeather-affected work at height where access equipment and proof photos matter more than anywhere else.
Maintenance and facilities teamsRepeat attendances at the same buildings, where each visit needs its own clean record.
Small trade teams and subcontractorsTwo to ten people on the tools, invoicing main contractors or private customers.
Carpenters and joinersFirst and second fix, staircases, doors, kitchens and bespoke joinery, priced or on day work.
Landscapers and groundcarePatios, driveways, fencing, turf and planting — plus grounds maintenance rounds.
Painters and decoratorsDomestic redecoration, new-build finishing and commercial repaints, priced or by the day.
Air conditioning and refrigeration engineersInstallation, planned servicing and breakdown attendance on AC and refrigeration plant.
Scaffolders and accessErect, alteration, hire periods and dismantle — each one a chargeable event with its own record.
Drainage and septic engineersBlockages, jetting, CCTV surveys, repairs and septic tank work — usually urgent, usually messy.Less paperwork. Better records.
Take the job from site notes to a professional record.
Free plan available on iPhone and Android. No card needed to start.
