Open a record per attendance
Site, unit or asset reference, arrival time.
job sheet app for air conditioning engineers
Air conditioning and refrigeration engineers
Installation, planned servicing and breakdown attendance on AC and refrigeration plant.
How does Day Worksheet work for air conditioning and refrigeration engineers?
Day Worksheet is a job sheet app for air conditioning and refrigeration engineers. Every attendance gets its own record — the unit attended, what was found, the parts fitted, hours on site and photos of the plant — and becomes a branded PDF and an invoice from your business profile.
What usually goes wrong
- Several units on one site are all invoiced as one visit
- Breakdown callouts run over and the extra hours are questioned
- Parts fitted from the van are not linked back to the plant they went into
- Servicing is done to schedule but there is no record it was attended
What you end up with
- One record per unit attended, not per site visit
- What was found and what was done
- Parts and consumables fitted
- Photos of the plant before and after
- A signature from the site contact
On site, step by step
Note what was found
Readings and condition in plain terms that read back clearly later.
Record hours and parts
Time on site plus parts and consumables fitted.
Photograph and sign
Plant photographed, then the site contact signs on the phone.
Typical jobs
| Attendance | What goes on the sheet | Why it matters |
|---|---|---|
| Breakdown callout | Arrival, fault found, parts, hours | Answers the query at invoice time |
| Planned service | Checks made, consumables, hours | Shows the visit actually happened |
| Installation day | Hours per engineer, equipment, photos | Backs a large install invoice |
| Return visit | Reference to the earlier call, work done | Explains why a second visit was needed |
Engineers attending several sites a day normally need Premium; a single mobile engineer can start on Basic.
Questions
Can I record several units on the same site separately?
Yes. Each attendance is its own job sheet, so several units at one site are separate records rather than one entry.
Can I note readings and condition?
Yes. Descriptions sit alongside labour and materials, so what you found is recorded with what you did.
Can the site contact sign on site?
Yes. Electronic signatures are captured on the phone before you leave.
Is the app suitable for commercial contract work?
It produces job sheets and invoices. It is not contract management software, so scheduling and asset registers stay wherever you keep them today.
Other trades
ElectriciansBoard changes, rewires, fault finding and remedial work — priced by the hour, by the day, or added to a job as an extra.
Plumbers and heating engineersCallouts, boiler work, leaks and system repairs where both parts and time have to be recorded.
Builders and groundworkersVariation work, extras and anything outside the original price that has to be evidenced to get paid.
Roofers and external worksWeather-affected work at height where access equipment and proof photos matter more than anywhere else.
Maintenance and facilities teamsRepeat attendances at the same buildings, where each visit needs its own clean record.
Small trade teams and subcontractorsTwo to ten people on the tools, invoicing main contractors or private customers.
Carpenters and joinersFirst and second fix, staircases, doors, kitchens and bespoke joinery, priced or on day work.
Landscapers and groundcarePatios, driveways, fencing, turf and planting — plus grounds maintenance rounds.
Painters and decoratorsDomestic redecoration, new-build finishing and commercial repaints, priced or by the day.
Scaffolders and accessErect, alteration, hire periods and dismantle — each one a chargeable event with its own record.
Drainage and septic engineersBlockages, jetting, CCTV surveys, repairs and septic tank work — usually urgent, usually messy.Less paperwork. Better records.
Take the job from site notes to a professional record.
Free plan available on iPhone and Android. No card needed to start.
